ELECTRONIC ELEVATOR INSPECTION REPORT SUBMITTAL

SOURCE FILE SPECIFICATION

 

 


File Naming

The file must be named in the format X999999.TXT where:

  • "X" = C if the submitter is a registered elevator company and I for certified elevator inspectors
  • "999999" = company or CEI license number (please pad with zeros if shorter than 6 characters, e.g., 000234)
  • TXT - the file must be an ASCII fixed width text file with no delimiters and it must have the .TXT extension to the filename (like those created in Notepad).  The file must not contain extraneous word processing related characters.

Header Record

The first two lines of the file are the header record and must contain the following information:

Header Record Line

 

Description and Requirements

Header Line 1

 

Someone@Orgname.com.  This is the email address of the person at the submitter's organization who should be notified in case of problems with our post-submission process (i.e.., the processing of the data to our records).  Your email must contain the @ character to be recognized as valid.

Header Line 2

 

99.  This should be the number of records contained in this file.


Data Records

The elements to be included for each line of data are as follows:

Field

 

Size / Type

 

Values

Elevator Serial/License Number

 

6 alphanumeric

 

License numbers must be padded with zeros if shorter than 6 characters (e.g., for serial number 1, please enter 000001).

Inspection Date

 

8 numeric

 

MMDDYYYY format

Inspection Type

 

1 numeric

 

See below for valid inspection type codes

Violation 1

 

4 alphanumeric + a single space

 

This field may be left blank or it must include a valid elevator violation code as provided at http://www.myfloridalicense.com/dbpr/hr/documents/violation_codes.xls (e.g., E101).  Up to 9 violations can be entered for each inspection record.  If there are more than 9 violations on a single inspection, then a duplicate inspection record should be submitted with the additional violations.  Please do not duplicate violations for two inspection records for the same serial number, type and date, since this will cause the submittal to be rejected.

Violation 2

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 3

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 4

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 5

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 6

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 7

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 8

 

4 alphanumeric + a single space

 

See Violation 1 above.

Violation 9

 

4 alphanumeric + a single space

 

See Violation 1 above.

CEI (Inspector) Number

 

4 alphanumeric

 

Padded zeroes, e.g., 0001, 9999

Fire Key Requirement

 

1 numeric

 

0 = no change

1 = Complies

2 = Does Not Comply

3 = Exempt

Alternate Power Requirement

 

1 numeric

 

This value will always be a 0 on or after January 1, 2014

0 = no change

1 = Complies

2 = Does Not Comply

3 = Exempt

 

Valid Inspection Types:

1 = Routine

4 = Construction

2 = Alteration Acceptance

5 = Initial

3 = Callback on previous open inspection

6 = Temporary Operation Inspection

 

DBPR INSPECTIONS ONLY Not to be used by private inspectors

7 = Accident

9 = Contract Monitoring

8 = Complaint

0 = Industry Oversight / Audit


Sample File Layout

someone@elevatorcompaniesrus.com
7
005687101820051                                             016600
055646101920051H402 H501 H604 H604                          023821
055647101820052H116 H118 H201 H207 H205 H402 H501 H604      000823
055645101820052H116 H118 H207 H205 H501 H604 H604           000822
056798101720055                                             023832
002176101720055                                             023830
055646101920051H106 H116 H118 H201 H207 H208 H205 H213 H302 023822